Every feature of RetailFlow ERP
POS, stock, purchasing, promotions, online orders, customers & credit, accounts, HR & payroll, tax e-invoicing, reports, projects and mobile apps — all sharing one live database.
Smart POS
Fast scan-and-sell counter on the web and on Android, with item pictures, customer by mobile number, split payment methods, quick cash, receipts and A4 invoices — and it keeps selling offline.
- Barcode / SKU / item-code search
- Works offline and syncs later
- Cash, card, wallets, bank, QR
- Returns & exchanges with reasons
- Credit sales for credit customers
- Quotations with or without prices
Multi-shop control
Every shop on one screen. Each shop sees only its own data; head office sees everything — sales, stock, staff and cash, live.
- Live dashboard per shop and overall
- Shop-wise rights and data scoping
- Day close per shop
- Shop-level tax and e-invoicing settings
Inventory & stock ledger
A full stock ledger by shop, SKU, colour and size. Low-stock alerts, stock by line item, stock movement and goods in transit.
- SKU = colour × size variants
- Alternate barcodes
- Negative-stock lock
- Bulk product updates
Stock transfers
Request → approve → dispatch → receive between shops and warehouses, with goods in transit tracked.
- Approval workflow
- Dispatch and receive by scan
- Transit register
Stock audit
Count stock by scanning, compare with the system, implement the differences and manage recoveries and bonuses for the shop team.
- Scan counting on phones
- Variance reports
- Recovery & bonus policy
Purchasing
Purchase orders, goods received notes, supplier ledgers and payments — including consignment (sales-based) suppliers with automatic daily reports.
- PO → GRN
- Supplier ledger & payments
- Consignment suppliers
- Cost history
Promotions & pricing
A complete promotions engine: percent and amount off, buy-X-get-Y, tiers, spend-and-save, happy hours and per-SKU prices. Cost, retail and wholesale prices with a lowest-selling-price guard.
- 7 promotion types
- Date & weekday windows
- Lowest selling price for staff discounts
- Bulk price change
Barcode labels
Design your own barcode labels and print them for new stock, transfers and price changes.
- Label designer
- Print from GRN or price change
Online store & couriers
Shopify orders flow in with full details, get confirmed by the customer with an OTP, are assigned to the nearest shop, booked with couriers and tracked to delivery with COD settlement.
- Shopify sync
- Customer confirmation by WhatsApp / e-mail OTP
- Courier booking & COD ledger
Customers & credit
Every customer by mobile number with full purchase history. Credit customers get a ledger, credit limits, payment receipts by e-mail and WhatsApp, and recoveries show in the day close.
- Purchase history
- Credit ledger & limits
- Payment receipts on WhatsApp
- Invoice language per customer
Accounts & finance
Every sale, purchase, expense and payment posts to the accounts automatically — chart of accounts, journal vouchers, trial balance, income statement, balance sheet and fixed assets.
- Automatic double-entry
- Financial statements
- Fixed assets & depreciation
- Expenses & income
HR & payroll
Employees, attendance machines, live attendance, leave, payroll with commission, advances & loans and appraisals.
- Attendance machines & live board
- Leave & loans
- Payroll with shop commission
- Appraisals
FBR / PRA e-invoicing
Real-time tax e-invoicing per shop or per counter with POS IDs, fiscal invoice numbers on receipts, a sync page and one-click resync.
- Per-shop or per-counter POS IDs
- Sync status & resync
- Shop-wise tax on/off
Reports & analytics
35+ reports — sales, stock, purchases, profit, cash book, HR and accounts — with rights per report, cost hiding, Excel / PDF export and scheduled e-mails.
- Rights per report
- Excel & PDF
- Scheduled e-mail reports
- Sales team targets
Projects
Kanban and Gantt projects with milestones, timesheets, updates, invoices and profitability.
- Kanban & Gantt
- Timesheets
- Project billing
Admin & POS apps
Native Android apps for owners and counters: dashboard, approvals, POS and every ERP module on the phone.
- Owner app
- POS app
- Every module in the app
Built-in everywhere
Multi-language
English, Urdu, Arabic, Hindi, Bengali, Chinese, Spanish, French and Turkish screens — and invoices in each customer’s own language.
Multi-currency
Sell and report in your local currency, accept foreign currency at the counter with live rates.
Rights for everything
Every screen, report and shop has its own right. Staff see only their shop; cost and profit can be hidden.
Works offline
The counter keeps selling when the internet drops and syncs the moment it is back.
WhatsApp & e-mail
Invoices, receipts, quotations and order confirmations go to customers automatically.
Cloud or your server
Run it on our cloud or on your own server — with daily backups and safe one-click updates.
Want to see a module in action?
Our AI assistant can explain any feature — or book a live demo with our team.