Run every shop on one intelligent system
RetailFlow ERP connects your counters, stock, staff, accounts and online store — live, in your language and currency, with AI that answers your questions in seconds.
Everything a retail business needs — connected
From the counter to the balance sheet. Every module shares one live database, so nothing is typed twice.
Smart POS
Fast scan-and-sell counter on the web and on Android, with item pictures, customer by mobile number, split payment methods, quick cash, receipts and A4 invoices — and it keeps selling offline.
- Barcode / SKU / item-code search
- Works offline and syncs later
- Cash, card, wallets, bank, QR
- Returns & exchanges with reasons
- Credit sales for credit customers
- Quotations with or without prices
Multi-shop control
Every shop on one screen. Each shop sees only its own data; head office sees everything — sales, stock, staff and cash, live.
- Live dashboard per shop and overall
- Shop-wise rights and data scoping
- Day close per shop
- Shop-level tax and e-invoicing settings
Inventory & stock ledger
A full stock ledger by shop, SKU, colour and size. Low-stock alerts, stock by line item, stock movement and goods in transit.
- SKU = colour × size variants
- Alternate barcodes
- Negative-stock lock
- Bulk product updates
Stock transfers
Request → approve → dispatch → receive between shops and warehouses, with goods in transit tracked.
- Approval workflow
- Dispatch and receive by scan
- Transit register
Stock audit
Count stock by scanning, compare with the system, implement the differences and manage recoveries and bonuses for the shop team.
- Scan counting on phones
- Variance reports
- Recovery & bonus policy
Purchasing
Purchase orders, goods received notes, supplier ledgers and payments — including consignment (sales-based) suppliers with automatic daily reports.
- PO → GRN
- Supplier ledger & payments
- Consignment suppliers
- Cost history
Promotions & pricing
A complete promotions engine: percent and amount off, buy-X-get-Y, tiers, spend-and-save, happy hours and per-SKU prices. Cost, retail and wholesale prices with a lowest-selling-price guard.
- 7 promotion types
- Date & weekday windows
- Lowest selling price for staff discounts
- Bulk price change
Barcode labels
Design your own barcode labels and print them for new stock, transfers and price changes.
- Label designer
- Print from GRN or price change
Online store & couriers
Shopify orders flow in with full details, get confirmed by the customer with an OTP, are assigned to the nearest shop, booked with couriers and tracked to delivery with COD settlement.
- Shopify sync
- Customer confirmation by WhatsApp / e-mail OTP
- Courier booking & COD ledger
Customers & credit
Every customer by mobile number with full purchase history. Credit customers get a ledger, credit limits, payment receipts by e-mail and WhatsApp, and recoveries show in the day close.
- Purchase history
- Credit ledger & limits
- Payment receipts on WhatsApp
- Invoice language per customer
Accounts & finance
Every sale, purchase, expense and payment posts to the accounts automatically — chart of accounts, journal vouchers, trial balance, income statement, balance sheet and fixed assets.
- Automatic double-entry
- Financial statements
- Fixed assets & depreciation
- Expenses & income
HR & payroll
Employees, attendance machines, live attendance, leave, payroll with commission, advances & loans and appraisals.
- Attendance machines & live board
- Leave & loans
- Payroll with shop commission
- Appraisals
FBR / PRA e-invoicing
Real-time tax e-invoicing per shop or per counter with POS IDs, fiscal invoice numbers on receipts, a sync page and one-click resync.
- Per-shop or per-counter POS IDs
- Sync status & resync
- Shop-wise tax on/off
Reports & analytics
35+ reports — sales, stock, purchases, profit, cash book, HR and accounts — with rights per report, cost hiding, Excel / PDF export and scheduled e-mails.
- Rights per report
- Excel & PDF
- Scheduled e-mail reports
- Sales team targets
Projects
Kanban and Gantt projects with milestones, timesheets, updates, invoices and profitability.
- Kanban & Gantt
- Timesheets
- Project billing
Admin & POS apps
Native Android apps for owners and counters: dashboard, approvals, POS and every ERP module on the phone.
- Owner app
- POS app
- Every module in the app
Step-by-step guides
Shopify, ZKTeco attendance, accounts, controls and logs, omnichannel orders, mobile payments and tax — explained in a few steps.
Shopify integration
Your shops and your Shopify store run on one stock. RetailFlow is the master: products, pictures, prices and stock go to Shopify automatically, and every online order comes back to be confirmed, packed and delivered.
How it worksHR, ZKTeco and live attendance
Employees, fingerprint machines, live attendance, leave, loans and payroll with commission — all linked to the shops your staff work in.
How it worksAccounts and finance
No double typing: every sale, return, purchase, expense, payment, payroll and day close posts to the accounts automatically as double entry.
How it worksReports, controls and logs
Owners see everything, staff see only what they should — and every important action leaves a trace.
How it worksOmnichannel orders and couriers
Counter sales, online orders, phone orders and quotations in one order book — booked with couriers, tracked and settled.
How it worksMobile payments by country
Each country gets its own payment methods at the counter — with the transaction ID and a photo of the payment proof saved on the invoice.
How it worksTax and e-invoicing
The right tax for each country and each shop — and real-time e-invoicing where the authority requires it.
How it worksCountries & tax departments
FBR, PRA, ZATCA, FTA, SARS, HMRC and more — with local payments and couriers.
See countriesBuilt for speed at the counter, clarity in the office
Smart by design
Multi-language
English, Urdu, Arabic, Hindi, Bengali, Chinese, Spanish, French and Turkish screens — and invoices in each customer’s own language.
Multi-currency
Sell and report in your local currency, accept foreign currency at the counter with live rates.
Rights for everything
Every screen, report and shop has its own right. Staff see only their shop; cost and profit can be hidden.
Works offline
The counter keeps selling when the internet drops and syncs the moment it is back.
WhatsApp & e-mail
Invoices, receipts, quotations and order confirmations go to customers automatically.
Cloud or your server
Run it on our cloud or on your own server — with daily backups and safe one-click updates.
One system, local everywhere
Local tax departments, currencies, languages, mobile payments and couriers.
Plugged into your business
Shopify
Products, pictures, prices and stock out; orders in — every 10–30 seconds.
ZKTeco
Attendance machines on the LAN or over the internet (ADMS cloud push).
FBR · PRA
Real-time tax e-invoicing with POS IDs and fiscal numbers.
ZATCA QR
Saudi Phase-1 QR code on simplified tax invoices.
WhatsApp Cloud API
Invoices, receipts, quotations and order confirmations to customers.
Couriers
TCS, Leopards and PostEx booking; M&P, Trax, Aramex and DHL tracking; COD ledger.
Mobile wallets
JazzCash, Easypaisa, Raast, mada, STC Pay, KNET, Apple Pay… with transaction ID and proof.
E-mail (SMTP)
Invoices, day-close reports and scheduled reports from your own mailbox.
WooCommerce
Products, stock and orders with WooCommerce stores.
Amazon
Listings, stock and orders from Amazon marketplaces.
eBay
Listings, stock and orders from eBay.
ZATCA Phase 2
FATOORA clearance and reporting for Saudi Arabia.
Live in days, not months
Talk to us
Tell us about your shops — our AI assistant or our team answers in minutes.
Live demo
See RetailFlow with your own products and workflow.
Go live
We set up shops, products, staff and printers and train your team.
Grow with support
Local support teams, updates and new features every month.
Questions, answered
Does RetailFlow work for more than one shop?
Yes. It is built for multi-shop retail — every shop, warehouse and counter on one system with shop-wise rights.
Can it run without internet?
Yes. The POS keeps working offline and syncs automatically when the connection returns.
Does it support FBR / PRA e-invoicing?
Yes. Real-time e-invoicing per shop or per counter with POS IDs, fiscal numbers on receipts and resync.
Is there a mobile app?
Yes — native Android apps for owners (admin) and for counters (POS).
Which languages and currencies?
Nine screen languages, invoices in the customer’s language, and any currency with live exchange rates.
How do I get pricing?
Pricing depends on the number of shops and modules. Ask in the chat or contact your nearest office for a quotation.
Ready to see RetailFlow with your own shops?
Ask our AI assistant anything right now — or talk to our team in your country.